13.1
Reports can
be provided in an electronic medium upon agreeing the format with the ER and
EPD. This would enable a transition
from a paper / historic and reactive approach to an electronic / real time
proactive approach. All the
monitoring data (baseline and impact) should also be submitted in an electronic
medium. Sample data sheets for
noise and air quality monitoring are shown in Appendix B.
13.2
Types of
reports that the ET Leader should prepare and submit include baseline
monitoring report, monthly EM&A report and final EM&A review
report. In accordance with Annex 21
of the EIAO-TM, a copy of the monthly and final review EM&A reports should
be made available to the Director of Environmental Protection.
13.3
The ET
Leader should prepare and submit a Baseline Environmental Monitoring Report
within 10 working days of completion of the baseline monitoring. Copies of the Baseline Environmental
Monitoring Report should be submitted to the Contractor, the IEC, the ER and
the EPD. The ET Leader should
liaise with the relevant parties on the exact number of copies they
require. The report format and
baseline monitoring data format should be agreed with the EPD prior to
submission.
13.4
The baseline
monitoring report should include at least the following:
(i) up
to half a page executive summary;
(ii) brief
project background information;
(iii) drawings showing locations of the
baseline monitoring stations;
(iv) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology
Ÿ
name of laboratory and types of equipment used and
calibration details
Ÿ
parameters monitored
Ÿ
monitoring locations (and depth)
Ÿ
monitoring date, time, frequency and duration
Ÿ
QA/QC results and detection limits
(v) details
on influencing factors, including:
Ÿ
major activities, if any, being
carried out on the Site during the period
Ÿ
weather conditions during the period
Ÿ
other factors which might affect the results
(vi) determination
of the Action and Limit Levels (AL levels) for each monitoring parameter and
statistical analysis of the baseline data, the analysis should conclude if
there is any significant difference between control and impact stations for the
parameters monitored;
(vii) revisions for inclusion in the
EM&A Manual; and
(viii) comments and conclusions.
13.5
The results
and findings of all EM&A works required in this Manual should be recorded
in the monthly EM&A reports prepared by the ET Leader and endorsed by IEC. The EM&A report should be prepared and
submitted within 10 working days of the end of each reporting month, with the
first report due in the month after construction commences. Copies of each monthly EM&A report should
be submitted to each of the four parties: the Contractor, ER, IEC and EPD. Before submission of the first EM&A
report, the ET Leader should liaise with the parties on the exact number of
copies and format of the monthly reports in both hard copy and electronic
medium requirement.
13.6
The ET
Leader should review the number and location of monitoring stations and parameters
every six months, or on as needed basis, in order to cater for any changes in
the surrounding environment and the nature of works in progress.
13.7
The first
monthly EM&A Report should include at least but not limited to the
following:
(i) executive
summary (1-2 pages):
Ÿ
breaches of Action and Limit levels;
Ÿ
complaint log;
Ÿ
notifications of any summons and successful prosecutions;
Ÿ
reporting changes; and
Ÿ
future key issues.
(ii) basic
project Information:
Ÿ
project organization including key personnel contact names
and telephone numbers;
Ÿ
construction programme;
Ÿ
management structure; and
Ÿ
works undertaken during the month.
(iii) environmental status:
Ÿ
advice on the status of statutory environmental compliance,
the status of compliance with environmental permit (EP) conditions under the
EIA Ordinance, submission status under the EP and implementation status of
mitigation measures;
Ÿ
works undertaken during the month with illustrations (such
as location of works, etc); and
Ÿ
drawing showing the Project area, any environmental
sensitive receivers and the locations of the monitoring and control stations.
(iv) Summary
of EM&A requirements:
Ÿ
all monitoring parameters;
Ÿ
environmental quality performance limits (Action and Limit
levels);
Ÿ
Event and Action Plans;
Ÿ
environmental mitigation measures, as recommended in the EIA
report; and
Ÿ
environmental requirements in contract documents.
(v) Implementation
status:
Ÿ
advice on the implementation status of environmental
protection and pollution control/mitigation measures as recommended in the EIA
report.
(vi) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology;
Ÿ
name of laboratory and types of equipment used and
calibration details;
Ÿ
parameters monitored;
Ÿ
monitoring locations (and depth);
Ÿ
monitoring date, time, frequency and duration;
Ÿ
graphical plots of the monitoring parameters in the month
annotated against the following;
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period;
(c) any
other factors which might affect the monitoring results; and
(d) QA/QC
results and detection limits.
(vii) report on non-compliance, complaints, notifications
of summons and status of prosecutions:
Ÿ
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
Ÿ
record of all complaints received (written or verbal) for
each media, including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
Ÿ
record of all notification of summons and successful
prosecutions for breaches of current environmental protection / pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
Ÿ
review of the reasons for and the implications of
non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
Ÿ
description of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
earlier non-compliance.
(viii) Others:
Ÿ
an account of the future key issues
as reviewed from the works programme and work method statements;
Ÿ
advice on the solid and liquid waste management status;
Ÿ
compare and contrast the EM&A data in the month with the
EIA predictions and annotate with explanation for any discrepancies; and
Ÿ
comments (for examples. effectiveness and efficiency of the
mitigation measures), recommendations (for example, any improvement in the
EM&A programme) and conclusions.
Subsequent
Monthly EM&A Reports
13.8
Subsequent
monthly EM&A reports during construction phase should include the
following:
(i) executive
summary (1-2 pages):
Ÿ
breaches of Action and Limit levels;
Ÿ
complaint log;
Ÿ
notifications of any summons and successful prosecutions;
Ÿ
reporting changes; and
Ÿ
future key issues.
(ii) basic
project Information:
Ÿ
project organization including key personnel contact names
and telephone numbers;
Ÿ
construction programme;
Ÿ
management structure; and
Ÿ
works undertaken during the month.
(iii) environmental status:
Ÿ
advice on the status of statutory environmental compliance,
the status of compliance with environmental permit (EP) conditions under the
EIA Ordinance, submission status under the EP and implementation status of
mitigation measures;
Ÿ
works undertaken during the month with illustrations (such
as location of works, etc); and
Ÿ
drawing showing the Project area, any environmental
sensitive receivers and the locations of the monitoring and control stations.
(vi) implementation
status:
Ÿ
advice on the implementation status of environmental
protection and pollution control/mitigation measures as recommended in the EIA
report.
(v) monitoring
results (in both hard and diskette copies) together with the following
information:
Ÿ
monitoring methodology;
Ÿ
name of laboratory and types of equipment used and
calibration details;
Ÿ
parameters monitored;
Ÿ
monitoring locations (and depth);
Ÿ
monitoring date, time, frequency and duration;
Ÿ
graphical plots of the monitoring parameters in the month
annotated against the following;
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period;
(c) any
other factors which might affect the monitoring results; and
(d) QA/QC
results and detection limits.
(vi) report
on non-compliance, complaints, notifications of summons and status of
prosecutions:
Ÿ
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
Ÿ
record of all complaints received (written or verbal) for
each media, including locations and nature of complaints investigation, liaison
and consultation undertaken, actions and follow-up procedures taken, results
and summary;
Ÿ
record of all notification of summons and successful
prosecutions for breaches of current environmental protection / pollution
control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
Ÿ
review of the reasons for and the implications of
non-compliance, complaints, summons and prosecutions including review of
pollution sources and working procedures; and
Ÿ
description of the actions taken in the event of
non-compliance and deficiency reporting and any follow-up procedures related to
earlier non-compliance.
(vii) others:
Ÿ
an account of the future key issues
as reviewed from the works programme and work method statements;
Ÿ
advice on the solid and liquid waste management status;
Ÿ
compare and contrast the EM&A data in the month with the
EIA predictions and annotate with explanation for any discrepancies; and
Ÿ
comments (for examples. effectiveness and efficiency of the
mitigation measures), recommendations (for example, any improvement in the EM&A
programme) and conclusions.
(viii) appendix:
Ÿ
Action and Limit levels;
Ÿ
graphical plots of trends
of monitored parameters at key stations over the past four reporting periods
for representative monitoring stations annotated against the following:
(a) major
activities being carried out on site during the period;
(b) weather
conditions during the period; and
(c) any
other factors that might affect the monitoring results.
Ÿ
monitoring schedule for the present and next reporting
period;
Ÿ
cumulative statistics on complaints, notifications of
summons and successful prosecutions;
Ÿ
outstanding issues and deficiencies.
Final
EM&A Review Report - Construction Phase
13.9
The EM&A
program should be terminated upon completion of those construction activities
that have the potential to result in a significant environmental impact.
13.10
Prior to the
proposed termination, it may be advisable to consult relevant local
communities. The proposed
termination should only be implemented after the proposal has been endorsed by
the IEC, the Engineer and the Project Proponent followed by final approval from
the Director of Environmental Protection.
13.11
The ET
Leader should prepare and submit a final EM&A report within 14 working days
after the completion of those construction activities that have the potential
to result in a significant environmental impact. The final EM&A report should contain
at least the following information:
(i) executive
summary (1 - 2 pages);
(ii) drawings
showing the project area, any environmental sensitive receivers and the
locations of the monitoring and control stations;
(iii) basic project information including a
synopsis of the project organisation, contacts of key management, and a
synopsis of work undertaken during the course of the project or past twelve
months;
(iv) a
brief summary of EM&A requirements including:
Ÿ
environmental mitigation measures,
as recommended in the project EIA Report;
Ÿ
environmental impact hypotheses tested;
Ÿ
environmental quality performance limits (Action and Limit
levels);
Ÿ
all monitoring parameters; and
Ÿ
Event-Action Plans;
(v) a summary of the implementation
status of environmental protection and pollution control / mitigation measures,
as recommended in the project EIA Report, summarised in the updated
implementation schedule;
(vi) graphical
plots and the statistical analysis of the trends of monitored parameters over
the course of the project, including the post-project monitoring for all
monitoring stations annotated against:
Ÿ
the major activities being carried
out on site during the period;
Ÿ
weather conditions during the period; and
Ÿ
any other factors which might affect the monitoring results;
(vii) a summary of non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
(viii) a review of the reasons for and the
implications of non-compliance including review of pollution sources and
working procedures as appropriate;
(ix) a
description of the actions taken in the event of non-compliance;
(x) a
summary record of all complaints received (written or verbal) for each media,
liaison and consultation undertaken, actions and follow-up procedures taken;
(xi) a
summary record of notifications of summons and successful prosecutions for
breaches of the current environmental protection / pollution control legislation,
locations and nature of the breaches, investigation follow-up actions taken and
results;
(xii) a review of the validity of EIA predictions
and identification of shortcomings in EIA recommendations; and
(xiii) comments (for examples, a review of the effectiveness
and efficiency of the mitigation measures and of the performance of the
environmental management system, that is, of the overall EM&A programme);
(xiv) recommendations and conclusions (for
example, a review of success of the overall EM&A programme to
cost-effectively identify deterioration and to initiate prompt effective
mitigation action when necessary).
13.12
No
site-based documents (such as monitoring field records, laboratory analysis
records, site inspection forms, etc.) are required to be included in the
EM&A reporting documents. However, any such document should be properly
maintained by the ET Leader / Monitoring Team and be ready for inspection upon
request. All relevant information should be clearly and systematically
recorded in the document. Monitoring data should also be recorded in
magnetic media form, and the software copy must be available upon request. All
documents and data should be kept for at least one year following completion of
construction phase EM&A for each construction contract.
Interim
Notifications of Environmental Quality Limit Exceedances
13.13
With
reference to the Event and Action Plan, when the environmental quality
performance limits are exceeded, the ET Leader should immediately notify the
IEC and EPD, as appropriate. The
notification should be followed up with advice to IEC and EPD on the results of
the investigation, proposed actions and success of the actions taken, with any
necessary follow-up proposals. A
sample template for the interim notification is presented in Appendix E.