Contents
1.1 Background
1.2 Project
Description
1.3 Purpose
of the EM&A Manual
1.4 Organisation
of the EM&A Process
1.5 Structure
of the EM&A Manual
2.1 Introduction
3 Ecology
3.1 Introduction
3.2 Upon
Completion of the Project
4.1 Introduction
4.2 Mitigation
Measures
5 Environmental
Site Inspection
5.1 Site
Inspections
5.2 Compliance
with Legal & Contractual Requirements
5.3 Environmental
Complaints
5.4 Log-Book
6.1 General
6.2 EM&A
Report Contents
ANNEX A – Implementation Schedule
ANNEX B – Complaint Log
ERM-Hong Kong Ltd (ERM) has been commissioned by Dragages Hong Kong Limited
(DHK) to undertake an Environmental Impact Assessment (EIA) Study and report
for the continued
operation of the existing Tai Lam Explosives Magazine (Tai Shu Ha, Yuen Long
District, New Territories, Land Allocation GLA-TYL 1288, forthwith known as
‘TLEM’) at Tai Shu Ha, Yuen Long for the Liantang/Heung
Yuen Wai Boundary Control Point (BCP) project
(hereafter ‘HKLTH’) tunnel construction works (the Project). This Environmental Monitoring and Audit
(EM&A) Manual (hereafter referred to
as the
Manual) is a supplementary document to the EIA Report.
The
Manual has been prepared in accordance with the EIA Study Brief
(No. EIA Brief ESB-280/2014) and the Technical Memorandum of the Environmental
Impact Assessment Process (EIAO-TM). This Manual contains the following
information:
·
Responsibilities
of the Contractor(s), Environmental Team (ET), and the Independent
Environmental Checker (IEC) with respect to the EM&A requirements during
the implementation of the Project;
·
Project
organisation;
·
Requirements
with respect to the operational programme schedule and the necessary EM&A
programme to track the varying environmental impact;
·
Requirements
for reviewing pollution sources and working procedures required in the event of
exceedances of applicable environmental criteria and/or receipt of complaints;
·
Requirements
for presentation of EM&A findings and appropriate reporting procedures; and
·
Requirements
for review of EIA predictions and the effectiveness of the mitigation measures
and the EM&A programme.
An
ET shall be appointed to conduct the monitoring works and to provide specialist
advice on the undertaking and implementation of environmental
responsibilities. The ET will
be led and managed by the ET Leader.
The ET Leader will have relevant education, training, knowledge,
experience and professional qualifications and the appointment will be subject
to the approval of the Director of Environmental Protection (DEP). Suitably qualified staff will be
included in the ET, and ET should not be in any way an associated body of the
Contractor(s). For the
purpose of this manual, the ET Leader, who will be responsible for, and in
charge of, the ET, is referred to as the person delegated the role of executing
the EM&A requirements for the Project.
To
maintain strict control of the EM&A process, an IEC will be engaged to
verify and validate/ audit the environmental performance of the
Contractor(s). Sufficient and
suitably qualified professional and technical staff will be employed by the
IEC, as required under the EM&A programme for the duration of the Project.
This
EM&A Manual is a live document that should be reviewed regularly and
updated as necessary during the Project.
The
existing TLEM has been licensed and is currently in use by the MTR Corporation
Limited (MTRC) for the construction of the Hong Kong Section of
Guangzhou-Shenzhen-Hong Kong Express Rail Link (XRL) until end 2015, under
Environmental Permit No. EP-349/2009/L, being used by the MTR
XRL 824 Contractor.
This Project and associated works covers:
·
the use of the existing TLEM
from late
2015 or early 2016 (expected January 2016)
to December 2017 with the same operation as current users; and
·
Explosives transport from
the existing TLEM to the three worksites by DHK, using trucks approved by Civil Engineering and
Development Department (CEDD)’s Mines
Division (Mines).
The
Project is located at the existing TLEM in Tai Shu Ha, Yuen Long District, New Territories.
Figure 1.1 shows the location and site plan of the
Project and Figure
1.2
details the Project Boundary. The
existing TLEM is composed of the following components as illustrated in Figure 1.3:
(i) Two stores each with a capacity of 400 kg explosives;
(ii) Secure
fence;
(iii) CCTV
system;
(iv) Guard
house; and
(v) Street
fire hydrant water tank (245 m3) and 2 pumps.
For the explosives transport, three possible transport
routes that do not pass through tunnels have been identified for this Project,
the proposed explosive transport route options R1, R2 and R3, from the magazine
site to the three worksites (i.e. Mid-Ventilation Adit,
North Portal and South Portal). Figure 1.4, Figure 1.5
and Figure 1.6
show
plans of the proposed explosive transport route options R1, R2 and R3
respectively and more details of these routes from Tai Lam Explosives Magazine
to the three worksites are provided in Annex
8A, Table 2.9 of the EIA Report.
The key activities of the decommissioning works
include:
·
Dismantle
and remove E&M, fire services, CCTV and lighting installed for the two
explosive stores;
·
Demolish
the earth bunds and the two explosive stores;
·
Frame
cut the re-bar and remove the concrete debris;
·
Remove
all fire service facilities and all ground services including guard house, road
furniture and lighting;
·
Remove
fire hydrant water tank (245m3);
·
Remove
the container guard house and any temporary steel works; and
·
Demolish
the paved road for reinstatement of planting.
For operation, the TLEM will be available
for use from late 2015 or early 2016 (expected January 2016) to December 2017
with delivery of explosives to the TLEM expected to start in January 2016 and
go through to December 2017.
The
magazine operation will remain the same as under the current MTR XRL 824
Contractor and the Mines Division of the CEDD (Mines) will deliver a maximum of
800 kg explosives daily to the TLEM along with initiation devices (detonators). The transportation of explosives by
Mines either to the Magazine or directly to sites is under Mines’
responsibility and falls outside the scope of this EIA study. Only the amount of explosives required
for blasting work will be delivered to TLEM by CEDD Mines Division. Explosives will then be withdrawn by DHK
as required and delivered using trucks approved by Mines, to three HKLTH
worksites located at:
·
Sha
Tau Kok Road – Wo Hang Section (North Portal);
·
Po
Kat Tsai Road (Mid Ventilation Portal); and
·
Tong
Hang Tung Chuen (South Portal)
For this Project, explosives transport will be
scheduled with less than 200 kg of explosives per truck and a total of two
to eight (2 – 8) deliveries per day will be carried out to the worksites
(explosives are required at two to three [2 – 3] worksites per day) and maximum
seven (7) days per week. Only the amount of
explosives required for blasting work will be delivered to TLEM by CEDD Mines
Division. Before the commencement
of decommissioning works, no surplus explosives will be stored at the
explosives magazine. The decommissioning
of the TLEM will be conducted after the operation and will expect to be
completed in one month.
The purpose of the Manual is to
provide information, guidance and instruction to personnel charged with
environmental duties and those responsible for undertaking Environmental
Monitoring and Audit (EM&A) work during operation of the Project (no
construction activity will be carried out). It provides systematic procedures for
monitoring and auditing the environmental performance of the Project. It has been prepared to:
·
Monitor the effectiveness of the control measures
employed during the operation of the Project ;
·
Verify that the Project does not result in any adverse
impacts and that appropriate action is undertaken in the event that impacts are
identified to sensitive receivers and are found to be associated with the
Project; and
·
Ensure landscape re-instatement planting that is due
to be carried out under Environmental Permit No.
EP-349/2009/L for construction of
the Hong Kong Section of
Guangzhou-Shenzhen-Hong Kong Express Rail Link (XRL) is carried out.
The roles and responsibilities
of the various parties involved in the EM&A
process and the organisational structure of the organisations responsible for
implementing the EM&A programme are outlined below. The proposed project organization and
lines of communication with respect to environmental protection works are shown
in Figure 1.7.
The Engineer is responsible for
ensuring that the works are undertaken by the Contractor in accordance with the
specification and contractual requirements. The duties and responsibilities of
the Engineer with respect to EM&A may include:
·
Supervise
the Contractor’s activities and ensure that the requirements in the EM&A
Manual are fully complied with;
·
Inform
the Contractor when action is required to reduce impacts in accordance with the
Event and Action Plans;
·
Participate
in site inspections undertaken by the ET; and
·
Adhere
to the procedures for carrying out complaint investigations.
The Contractor should report to the
Engineer. The duties and
responsibilities of the Contractor are:
·
Implement
the recommendations made in the EIA;
·
Provide
assistance to ET in carrying out monitoring;
·
Submit
proposals on mitigation measures in case of exceedances of Action and Limit
levels, in accordance with the Event and Action Plans;
·
Implement
measures to reduce impact where Action and Limit levels are exceeded; and
·
Adhere
to the procedures for carrying out complaint investigation as required in the
EM&A Manual.
The ET should conduct the EM&A
programme and ensure the Contractor’s compliance with the project’s
environmental performance requirements during construction. The ET should be an independent party
from the Contractor.
The ET should be led and managed by
the ET leader. The ET leader should
possess at least 7 years of experience in EM&A. The ET team should monitor the
mitigation measures implemented by the Contractor on a regular basis to ensure
compliance with the intended aims of the measures. The duties and
responsibilities of the ET are:
·
Monitor
the various environmental parameters as required in the EM&A Manual;
·
Carry
out site inspection to investigate and audit the Contractor’s site practice,
equipment and work methodologies with respect to pollution control and
environmental mitigation, and anticipate environmental issues for proactive
action before problems arise;
·
Analyse
the EM&A data, review the success of EM&A programme to confirm the
adequacy of mitigation measures implemented and the validity of the EIA
predictions, and to identify any adverse environmental impacts arising and
report EM&A results to the IEC, contractor, and ER;
·
Prepare
reports on the environmental monitoring data and the site environmental
conditions; and
·
Review
mitigation measure proposals from the Contractor in the case of exceedance of
action and Limit levels, in accordance with the Event and Action Plans.
The IEC should advise the ER on
environmental issues related to the project. The IEC should possess at least 7
years of experience in EM&A.
The duties and responsibilities of the IEC are:
·
Review
and audit in an independent, objective and professional manner all aspects of
the EM&A programme;
·
Validate
and confirm the accuracy of monitoring results, monitoring equipment,
monitoring locations, monitoring procedures and locations of sensitive
receivers;
·
Carry
out random sample check and audit on monitoring data and sampling procedures,
etc.;
·
Conduct
random site inspection;
·
Audit
the EIA recommendation and requirement against the status of implementation of
environmental protection measures on site;
·
Review
the effectiveness of environmental mitigation measures and project
environmental performance;
·
On
a need basis, verify and certify the environmental acceptability of the permit
holder’s construction methodology (both temporary and permanent works),
relevant design plans and submissions under the environmental permit;
·
Verify
the investigation results of complaint cases and the effectiveness of
corrective measures;
·
Verify
EM&A report that has been certified by the ET leader; and
·
Feedback
audit results to ET/permit holder according to Event/Action Plan in the
EM&A manual.
The
IEC should
not be in any way an associated body of the Contractor or ET.
The remainder of the Manual is set out
as follows:
·
Section 2
sets out the EM&A general requirements;
·
Section 3 sets
out the EM&A requirements for ecology;
·
Section 4 details
auditing requirements for hazard to life;
·
Section 5 describes
the scope and frequency of site environmental inspection; and
·
Section 6 details
the reporting requirements for the EM&A programme.
In this section, the general
requirements of the EM&A programme for the Project are presented. The scope of the programme is developed
with reference to the findings and recommendations of the EIA study.
During the operation of the Project,
audit of implementation of recommended mitigation measures for ecology and
hazard to life as well as general good site practice including for disposal of
waste, as determined in the EIA.
However, should other operational licenses that require specific
monitoring or audit conditions or practices be required, plans under the
respective ordinances/ guidelines will need to be put in place.
During the decomissioing
phase of the Project, audit of implementation of general good site practice
including for disposal of waste, control of water quality and noise, as
determined in the EIA. However,
should other licenses that require specific monitoring or audit conditions or
practices be required, plans under the respective ordinances/ guidelines will
need to be put in place.
Once the use of the TLEM has ceased
for the Project and the TLEM has been removed, audit of implementation of
recommended mitigation measures for ecology (and landscape) will be undertaken
as determined in the EIA and to meet the re-instatement planting requirements
for this site in XRLs EP-349/2009/L as fully detailed in Section 3.2.
The environmental monitoring work
throughout the Project period will be carried out in accordance with this
EM&A and reported by the ET.
Monitoring works will cover ecology and hazard to life as well as
general good site practice including for disposal of waste, control of water
quality and control of noise.
In addition to ecology, as a means of
assessing the ongoing performance of the Contractor(s), the ET will undertake
site inspections of on-site practices and procedures each month. The primary objective of the inspection
programme will be to assess the effectiveness of the environmental controls
established by the Contractor(s) and the implementation of the environmental
mitigation measures recommended in the EIA Report. The IEC will undertake monthly site
audits to assess the performance of the Contractor(s) and the effectiveness of
the ET.
Whilst the inspection and audit
programme will complement the monitoring activity, the criteria against which
the inspection/ audits will be undertaken will be derived from the Clauses
within the Contract Documents which seek to enforce the recommendations of the
EIA Report and the Manual.
The findings of site inspections and
audits will be made known to the Contractor(s) at the time of the inspection to
enable the rapid resolution of identified non-conformities. Non-conformities, and the corrective
actions undertaken, will also be reported in the monthly EM&A Reports.
Section 5
of the Manual presents details of the scope and frequency of on-site
inspections and defines the range of issues that the audit protocols will be
designed to address.
Enquiries, complaints and requests for
information concerning the environmental effects of the Project, irrespective
of how they are received, will be reported to the DHK and directed to the ET
which will set up procedures for the handling, investigation and storage of
such information. The following
steps will then be followed:
1)
The
ET Leader will notify DHK of the nature of the enquiry.
2)
An
investigation will be initiated to determine the validity of the complaint and
to identify the source(s) of the issue.
3)
The
Contractor(s) will undertake the following steps, as necessary:
·
investigate
and identify source(s) of the issue;
·
if
considered necessary by DHK following consultation with the IEC, undertake
additional monitoring to verify the existence and severity of the alleged
complaint;
·
liaise
with EPD to identify remedial measures;
·
liaise
with the IEC to identify remedial measures;
·
implement
the agreed mitigation measures;
·
repeat
the monitoring to verify effectiveness of mitigation measures; and
·
repeat
review procedures to identify further practical areas of improvement if the
repeat monitoring results continue to substantiate the complaint.
4)
The
outcome of the investigation and the action taken will be documented on a
complaint log (see Annex C). A formal response to each complaint
received will be prepared by the Contractor(s) within five working days and
submitted to DHK, in order to notify the concerned person(s) that action(s) has
been taken.
5)
Enquires
which trigger this process will be reported in the monthly EM&A Reports
which will include results of inspections undertaken by the Contractor(s), and
details of the measures taken, and additional monitoring results (if deemed
necessary). It should be noted that
the receipt of complaint or enquiry will not be, in itself, a sufficient reason
to introduce additional mitigation measures.
The complainant will be notified of
the findings, and audit procedures will be put in place to verify that the
issue does not recur.
Monthly EM&A Reports and Final EM&A Review Reports will be prepared by the ET on behalf
of DHK and certified by the ET Leader and verified by the IEC. The reports will be submitted to the Contractor(s),
DHK and EPD. The monthly EM&A
Reports will be prepared and submitted within two weeks of the end of each
calendar month.
The cessation of EM&A programme is
subject to the satisfactory completion of the Final EM&A Report, agreement
with the IEC and approval from EPD.
The
EIA has not recommended any mitigation measures during the operation or
decommissioning phases but only upon completion of the Project as detailed
below.
Under
the latest XRL EP-349/2009/L, Vegetation
Survey Report for Tai Shu Ha Road West and a Tree Planting and Landscape Plan. TLP-10: Works in Yuen Long District
(Tai Shu Ha) were compiled, to meet condition 2.12 (iii) of the EP under
which there is a requirement for ‘A
Vegetation Survey Report conducted for the magazine site at Tai Shu Ha Road
West for formulating effective mitigatory planting
proposal in the site’.
These reports under the XRL project are publically
available at the following sites http://www.epd.gov.hk/eia/register/english/permit/ep3492009/documents/vsrr1/pdf/vsrr1.pdf and http://www.epd.gov.hk/eia/register/english/permit/vep3232010/documents/tplpyldtsh/pdf/tplpyldtsh.pdf
Under
the present Project’s EIA, for ecology (and also relevant to landscape), it was
found that reinstatement planting to meet the condition of the XRL EP, would be
postponed due to the Project. It
has therefore been recommended that as a mitigation measure under the current
Project, and to ensure the condition of the XRL EP is met, reinstatement planting
should be carried out at the site according to the XRL EIA Vegetation Survey Report for Tai Shu Ha Road West
(hereafter Vegetation Survey Report)
and the Tree Planting and Landscape Plan
TLP-10: Works in Yuen Long District (Tai Shu Ha) (hereafter TLP) once the current Project is
complete and the TLEM site removed.
Annex A
provides
the Implementation Schedule of Recommended Mitigation Measures.
Blasting related activities regarding storage and
transport of explosives should be supervised and audited by competent site
staff to ensure strict compliance with the blasting permit conditions.
The recommended mitigation measures
outlined in the Project’s Implementation Schedule (Annex A) should be implemented to
meet the EIAO-TM requirements.
For waste management, comprehensive planning and good site management
practice will be adopted by the contractors of the Project during operation and
decommissioning, and waste on-site will be properly segregated to increase the
potential for reuse and recycling.
Chemical waste generated from equipment operation and decommissioning
will be properly stored in accordance with Code
of Practice on the Packaging, Labelling and Storage of Chemical Waste
published by the EPD before collection for disposal by a licensed Chemical
Waste Collector. The quantity of
general refuse generated on-site will be minimal owing to the nature of the
operation and decommissioning activities and provided general refuse is removed
from the Project Site regularly (e.g. once per day), no adverse environmental
impact related to handling and disposal of general refuse is expected.
Adverse
water quality impact is not expected during decommissioning, considering the small scale and short duration
of works activities and the implementation of proper site runoff control measures. Water quality impact on other fresh
water courses from the works is
also unlikely and any discharge from the site expected to be in compliance with
the requirements of the Water Pollution Control Ordinance. However, as good practice, appropriate
measures will be implemented in accordance with the guidelines stipulated in
EPD’s Practice Note for Professional
Persons on Construction Site Drainage (ProPECC
PN1/94) during the decommissioning works to properly control site run-off
and drainage and to minimise potential water quality impacts. Equally for good practice, general noise control measures, as listed in Recommended Clauses for Construction
Contracts – Section 3 - Noise Control will be adopted.
The Hazard To Life assessment has
recommended various measure to ensure that societal risks remain as low as is
reasonably practicable (ALARP) according to the Hong Kong Government Risk Guidelines (HKRG), EIAO-TM Annex 4. These include measures to be implemented
around the TLEM site such as regularly checking for water seepage through the
roof, walls or floor of the magazine building, as well as measures for the
transport route such as regular monthly vehicle inspections for fuel system,
exhaust system, brakes, electrics, battery, cooling system and engine oil
leaks.
The recommended
mitigation measures for waste
management, water quality, noise and hazard to life are outlined in the
Project’s Implementation Schedule (Annex A). To ensure these general measures are
complied with throughout operation and decommissioning, it is recommended that
monthly during operation and weekly during decommissioning general inspections
are carried out by the
ET and competent site staff, and verified by an IEC.
Site inspections provide a direct
means to assess and confirm that the Contractor(s)’s environmental protection
and pollution control measures are in compliance with the contract
specifications. The site inspection
shall be undertaken routinely by the ET to verify that appropriate environmental
protection and pollution control mitigation measures are properly implemented
in accordance with the EIA. In
addition, the ET shall be responsible for defining the scope of the
inspections, detailing any deficiencies that are identified, and reporting any
necessary action or additional mitigation measures that were implemented as a
result of the inspection.
Regular site inspections shall be
carried out by the ET each month during operation and each week during
decommissioning. The IEC shall also
undertake random site audit to assess the performance of the
Contractor(s). The areas of
inspection shall not be limited to the site area and shall also include the
environmental conditions outside the site which are likely to be affected,
directly or indirectly, by the site activities. The ET shall make reference to the
following information while conducting the inspections:
·
the
EIA and EM&A recommendations on environmental protection and pollution
control mitigation measures;
·
ongoing
results of the EM&A programme;
·
work
progress and programme;
·
individual
works methodology proposals;
·
the
contract specifications on environmental protection;
·
the
relevant environmental protection and pollution control laws; and
·
previous
site inspection results.
The Contractor(s) shall update the ET
with relevant information on the construction works prior to carrying out the
site inspections. The site
inspection results shall be submitted to the IEC, DHK, and the Contractor(s)
within 24 hours. Should actions be
necessary, the ET shall follow up with recommendations on improvements to the
environmental protection and pollution control works and shall submit these
recommendations in a timely manner to the IEC, DHK and the Contractor(s). They shall
also be presented, along with the remedial actions taken, in the monthly
EM&A Reports. An action
reporting system shall be formulated and implemented to report on any remedial
measures implemented subsequent to the site inspections.
Ad hoc
site inspections shall also be carried out by the ET and site audits by the IEC
if significant environmental issues are identified. Inspections and audits may also be
required subsequent to receipt of an environmental complaint or as part of the
investigation work as specified in the EM&A programme.
There are contractual environmental
protection and pollution control requirements as well as environmental
protection and pollution control laws in Hong Kong with which the Project
activities will comply.
In order that the works are in
compliance with the contractual requirements, the works method statements
submitted by the Contractor(s) to DHK for approval will be sent to the ET for
review.
The ET shall also review the progress
and programme of the works to check the regulatory compliance.
The Contractor(s) shall regularly copy
relevant documents to the ET so that the checking and auditing work can be
carried out. The relevant documents
are expected to include at a minimum the application letters for different
licence/ permits under the environmental protection laws and all valid
licences/ permits. The site diary
shall also be available for the ET inspection upon request.
After reviewing document(s), the ET
shall advise the IEC, DHK and the Contractor(s) of any non-compliance from the
contractual and legislative requirements on environmental protection and
pollution control for follow-up actions.
The ET shall also advise the IEC, the Contractor(s), DHK
on the current status on licence/permit applications and any environmental
protection and pollution control preparation works that may not be suitable for
the works programme or may result in potential nonconformity of environmental
protection and pollution control requirements.
Upon receipt of the advice, the Contractor(s)
shall undertake immediate action to remedy the situation. The ET, IEC, DHK shall follow up to
confirm that appropriate action(s) shall be taken by the Contractor(s) in order
that the environmental protection and pollution control requirements are
fulfilled.
The
ET shall undertake the following procedures upon receipt of a complaint:
(i) log
complaint and date of receipt into the complaint database and inform the IEC
immediately;
(ii) investigate the complaint and discuss with the Contractor(s)
and DHK to determine its validity and to assess whether the source of the issue
is due to works activities;
(iii) if a complaint is considered valid due to the works , the ET
will identify mitigation measures in consultation with the Contractor(s), the
DHK and IEC;
(iv) if
mitigation measures are required, the ET shall advise the Contractor(s)
accordingly;
(v) review the Contractor(s)'s response on the identified
mitigation measures and the updated situation;
(vi) if
the complaint is transferred from EPD, an interim report shall be submitted to
EPD on the status of the complaint investigation and follow-up action within
the time frame assigned by EPD;
(vii) undertake
additional monitoring and audit to verify the situation if necessary and
confirm that any valid reason for complaint does not recur;
(viii) report
the investigation results and the subsequent actions on the source of the
complaint for responding to complainant.
If the source of complaint is EPD, the results shall be reported within
the time frame assigned by EPD; and
(ix) record
the complaint, investigation, the subsequent actions and the results in the
monthly EM&A Reports.
During the complaint investigation
work, the ET, Contractor(s) and DHK shall cooperate with the IEC in providing
the necessary information and assistance for completion of the
investigation. If mitigation
measures are identified in the investigation, the Contractor(s) shall promptly carry
out the mitigation measures. DHK
will approve the proposed mitigation measures and the ET and IEC shall check
that the measures have been carried out by the Contractor(s).
The ET Leader shall keep a
contemporaneous log-book of each and every instance or circumstance or change
of circumstances which may affect the environmental impact assessment and every non-compliance from the recommendations of the EIA
Report or the conditions of the EP.
The
ET Leader shall notify the IEC within one working day of the occurrence of any
such instance or circumstance or change of circumstance. The ET Leader’s
log-book shall be kept readily available for inspection by persons assisting in
supervision of the implementation of the EIA Report recommendations and the EPs
or by EPD or the authorised officers.
Reports can be provided in an
electronic medium upon agreeing the format with the ER and EPD. Types of reports that the ET Leader
shall prepare and submit include Monthly EM&A Reports and Final EM&A Review Report.
A copy of the Monthly EM&A Report and Final EM&A
Review Report shall be made available to the DEP.
The results and findings of all
EM&A works required in this Manual should be recorded in the Monthly
EM&A Reports prepared by the ET Leader and endorsed by IEC. The EM&A report should be prepared
and submitted within 10 working days of the end of each reporting month, with
the first report due in the month after operation of the magazine site
commences.
Copies of each monthly EM&A report
should be submitted to each of the four parties: the Contractor, ER, IEC and
EPD.
Before submission of the first
EM&A report, the ET Leader should liaise with the parties on the exact
number of copies and format of the monthly reports in both hard copy and
electronic medium requirement.
The ET Leader should review the
requirements of the EM&A programme every six months, or on as needed basis,
in order to cater for any changes in the surrounding environment and the nature
of works in progress.
The first monthly EM&A Report
should include at least but not limited to the following:
(i) Executive
summary (1-2 pages):
(ii) Basic
project Information
(iii) Environmental
status
(iv) Summary
of EM&A requirements & Implementation Status
(v) Monitoring
results
(vi) Any
non-compliance, complaints, notifications and summons and status of
prosecutions.
(vii) Any future key issues,
comments, recommendations and conclusions for the monitoring period.