11.1.1
Reports can be provided in an
electronic medium upon agreeing the format with the ER and EPD. This would
enable a transition from a paper / historic and reactive approach to an
electronic / real time proactive approach.
All the monitoring data (baseline and impact) shall also be submitted on
diskettes. The format for noise and air monitoring data to be submitted on
diskette are shown in Appendix B.
11.1.2
Types of reports that the ET Leader
shall prepare and submit include baseline monitoring report, monthly EM&A
report, quarterly EM&A summary report and final EM&A review
report. In accordance with Annex 21 of
the EIAO-TM, a copy of the monthly, quarterly summary and final review EM&A
reports shall be made available to the Director of Environmental
Protection.
11.2.1
The ET Leader shall prepare and submit
a Baseline Environmental Monitoring Report within 10 working days of completion
of the baseline monitoring. Copies of the Baseline Environmental Monitoring
Report shall be submitted to the Contractor, the IC(E), the ER and the
EPD. The ET Leader shall liaise with
the relevant parties on the exact number of copies they require. The report format and baseline monitoring
data format shall be agreed with the EPD prior to submission.
11.2.2
The baseline monitoring report shall
include at least the following:
(i)
up to
half a page executive summary;
(ii) brief project background information;
(iii) drawings showing locations of the baseline
monitoring stations
(iv) monitoring
results (in both hard and diskette copies) together with the following
information:
11.1.1
(i)
drawings showing locations
of the baseline monitoring stationsmonitoring results (in both hard and
diskette copies) together with the following information:
·
monitoring methodology;
·
types of equipment used and
calibration details;
·
parameters monitored;
·
monitoring locations;
·
monitoring date, time, frequency and
duration; and
·
quality assurance (QA) / quality
control (QC) results and detection limits.
(v)
details of influencing factors,
including
·
major activities, if any, being carried out on the
site during the period;
·
weather conditions during the period; and
·
other factors which might affect results.
(vi) determination
of the Action and Limit Levels for each monitoring parameter and statistical
analysis of the baseline data, the analysis shall conclude if there is any
significant difference between control and impact stations for the parameters
monitored;
(i)
major activities, if any, being carried out on the
site during the period;
(i)
weather conditions during
the period; and
(i)
other factors which might
affect results.
(i)
determination of the Action
and Limit Levels for each monitoring parameter and statistical analysis of the
baseline data, the analysis shall conclude if there is any significant
difference between control and impact stations for the parameters monitored;
(vii)
revisions for inclusion in the
EM&A Manual; and
(viii) comments, recommendations and
conclusions.
11.3.1
The results and findings of all
EM&A work required in the Manual shall be recorded in the monthly EM&A
reports prepared by the ET Leader. The
EM&A report shall be prepared and submitted within 10 working days of the
end of each reporting month, with the first report due the month after
construction commences. Each monthly EM&A report shall be submitted to the
following parties: the Contractor, the IC(E), the ER and the EPD. Before submission of the first EM&A
report, the ET Leader shall liaise with the parties on the required number of
copies and format of the monthly reports in both hard copy and electronic
medium.
11.3.2
The ET leader shall review the number
and location of monitoring stations and parameters every six months, or on as
needed basis, in order to cater for any changes in the surrounding environment
and the nature of works in progress.
First Monthly EM&A Report
11.3.3
The first monthly EM&A report
shall include at least the following:
(i) executive summary (1-2 pages):
·
breaches of Action and Limit levels;
·
complaint log;
·
notifications of any summons and
successful prosecutions;
·
reporting changes; and
·
future key issues.
(ii) basic project information:
·
project organisation including key
personnel contact names and telephone numbers;
·
construction programme;
·
management structure;, and
·
works undertaken during the month.
(iii) environmental status:
·
works undertaken during the month with
illustrations (such as location of works); and
·
drawings showing the project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations (with co-ordinates of the monitoring locations).
(iv) a brief summary of EM&A requirements
including:
·
all monitoring parameters;
·
environmental quality performance
limits (Action and Limit levels);
·
Event-Action Plans;
·
environmental mitigation measures, as
recommended in the project EIA final report; and
·
environmental requirements in contract
documents.
(v) implementation status:
·
advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the project EIA.
(vi) monitoring results (in both hard and
diskette copies) together with the following information:
·
monitoring methodology;
·
name of types of equipment used and
calibration details;
·
parameters monitored;
·
monitoring locations;
·
monitoring date, time, frequency, and
duration;
·
weather conditions during the period;
·
any other factors which might affect
the monitoring results; and
·
QA/QC results and detection limits.
(vii) report on non-compliance, complaints, and
notifications of summons and successful prosecutions:
·
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
·
record of all complaints received
(written or verbal) for each media, including locations and nature of
complaints investigation, liaison and consultation undertaken, actions and
follow-up procedures taken, results and summary;
·
record of all notification of summons
and successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
review of the reasons for and the
implications of non-compliance, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
·
description of the actions taken in
the event of non-compliance and deficiency reporting and any follow-up
procedures related to earlier non-compliance.
(viii) others
·
an account of the future key issues as
reviewed from the works programme and work method statements;
·
advice on the solid and liquid waste
management status; and
·
comments (for examples, effectiveness
and efficiency of the mitigation measures), recommendations (for example, any
improvement in the EM&A programme) and conclusions.
Subsequent Monthly EM&A Reports
11.3.4
Subsequent monthly EM&A reports
shall include the following:
(i) executive summary (1 - 2 pages):
·
breaches of Action and Limit levels;
·
complaints log;
·
notifications of any summons and
successful prosecutions;
·
reporting changes; and
·
future key issues.
(ii) environmental
status:
·
works undertaken during the month with
illustrations (such as location of works etc.); and
·
drawing showing the project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations.
(iii) implementation status:
·
advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the project EIA final report.
(iv) monitoring results (in both hard and
diskette copies) together with the following information:
·
monitoring methodology;
·
name of types of equipment used and
calibration details;
·
parameters monitored;
·
monitoring locations;
·
monitoring date, time, frequency, and
duration;
·
weather conditions during the period;
·
any other factors which might affect
the monitoring results; and
·
QA / QC results and detection limits.
(v) report on non-compliance, complaints, and
notifications of summons and successful prosecutions:
·
record of all non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
·
record of all complaints received
(written or verbal) for each media, including locations and nature of
complaints investigation, liaison and consultation undertaken, actions and
follow-up procedures taken, results and summary;
·
record of all notification of summons
and successful prosecutions for breaches of current environmental protection /
pollution control legislation, including locations and nature of the breaches,
investigation, follow-up actions taken, results and summary;
·
review of the reasons for and the
implications of non-compliance, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
·
description of the actions taken in
the event of non-compliance and deficiency reporting and any follow-up
procedures related to earlier non-compliance.
(vi) others
·
an account of the future key issues as
reviewed from the works programme and work method statements;
·
advice on the solid and liquid waste
management status; and
·
comments (for examples, effectiveness
and efficiency of the mitigation measures), recommendations (for example, any
improvement in the EM&A programme) and conclusions.
(vii) appendix
·
Action and Limit levels;
·
graphical plots of trends of monitored
parameters at key stations over the past four reporting periods for
representative monitoring stations annotated against the following:
-
major activities being carried out on
site during the period
-
weather conditions during the period
-
any other factors that might affect
the monitoring results
·
monitoring schedule for the present
and next reporting period;
·
cumulative statistics on complaints,
notifications of summons and successful prosecutions; and
·
outstanding issues and deficiencies.
11.4.1
A quarterly EM&A summary report of
around five pages shall be produced and shall contain at least the following
information.
(i) up to half a page executive summary;
(ii) basic project information including a
synopsis of the project organisation, programme, contacts of key management,
and a synopsis of works undertaken during the quarter;
(iii) a brief summary of EM&A requirements
including:
·
monitoring parameters;
·
environmental quality performance
limits (Action and Limit levels); and
·
environmental mitigation measures, as
recommended in the project EIA final report.;
(iv) advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the project EIA final report, summarised in the updated
implementation schedule;
(v) drawings showing the project area, any
environmental sensitive receivers and the locations of the monitoring and control
stations;
(vi) graphical plots of any trends in monitored
parameters over the past four months (the last month of the previous quarter
and the present quarter) for representative monitoring stations annotated
against:
·
the major activities being carried out
on site during the period;
·
weather conditions during the period;
and
·
any other factors which might affect
the monitoring results.
(vii) advice on the solid and liquid waste
management status;
(viii) a summary of non-compliance (exceedances) of the
environmental quality performance limits (Action and Limit levels);
(ix) a brief review of the reasons for and the
implications of any non-compliance, including a review of pollution sources and working procedures;
(x) a summary description of actions taken in
the event of non-compliance and any follow-up procedures related to any earlier
non-compliance;
(xi) a summarised record of all complaints
received (written or verbal) for each media, liaison and consultation
undertaken, actions and follow-up procedures taken;
(xii) comments (for examples, a review of the
effectiveness and efficiency of the mitigation measures); recommendations (for
example, any improvement in the EM&A programme) and conclusions for the
quarter; and
(xiii) proponents' contacts and any hotline
telephone number for the public to make enquiries.
11.5.1
The final EM&A report should
include, inter alia, the following information:
(i)
an executive summary;
(ii)
drawings showing the project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations;
(iii)
basic project information including a
synopsis of the project organisation, contacts of key management, and a
synopsis of work undertaken during the entire construction period;
(iv)
a brief summary of EM&A
requirements including
·
monitoring parameters;
·
environmental quality performance
limits (Action and Limit levels);
·
environmental mitigation measures, as
recommended in the project EIA study final report; and
·
Event-Action Plans.
(v)
a summary of the implementation status
of environmental protection and pollution control/mitigation measures, as
recommended in the project EIA Report, summarised in the updated implementation
schedule;
(vi)
graphical plots of the trends of
monitored parameters over the construction period for representative monitoring
stations, including the post-project monitoring annotated against
·
the major activities being carried out
on site during the period;
·
weather conditions during the period;
and
·
any other factors which might affect
the monitoring results.
(vii)
a summary of non-compliance
(exceedances) of the environmental quality performance limits (Action and Limit
levels);
(viii)
a brief review of the reasons for and
the implications of non-compliance including review of pollution sources and
working procedures as appropriate;
(ix)
a summary description of the actions
taken in the event of non-compliance and any follow-up procedures related to
earlier non-compliance;
(x)
a summary record of all complaints
received (written or verbal) for each media, liaison and consultation
undertaken, actions and follow-up procedures taken;
(xi)
a summary record of notifications of summons
and successful prosecutions for breaches of the current environmental
protection/pollution control legislations, locations and nature of the
breaches, investigation, follow-up actions taken and results;
(xii)
a review of the validity of EIA predictions
and identification of shortcomings in EIA recommendations;
(xiii)
comments (for examples, a review of
the effectiveness and efficiency of the mitigation measures and of the
performance of the environmental management system, that is, of the overall EM&A
programme); and
(xiv)
recommendations and conclusions (for
example, a review of success of the overall EM&A programme to
cost-effectively identify deterioration and to initiate prompt effective
mitigation action when necessary).
11.6.1
No site-based documents (such as
monitoring field records, laboratory analysis records, site inspection forms,
etc.) are required to be included in the monthly EM&A reports. However, any such document shall be well
kept by the ET Leader and be ready for inspection upon request. All relevant
information shall be clearly and systematically recorded in the document. Monitoring data shall also be recorded in
magnetic media form, and the software copy must be available upon request. Data format shall be agreed with EPD. All documents and data shall be kept for at
least one year following completion of the construction contract.
11.7.1
To
facilitate public inspection of the EM&A Manual, Baseline Report and monthly
EM&A Reports via the EIAO Internet Website and at the EIAO Register Office,
electronic copies of these Reports shall be prepared in the Hyper Text Markup
Language (HTML) (version 4.0 or later) and in Portable Document Format (PDF
version 4.0 or later), unless otherwise agreed by EPD and shall be submitted at
the same time as the hard copies. For the HTML version, a content page capable
of providing hyperlink to each section and sub-section of these Reports shall
be included in the beginning of the document. Hyperlinks to all figures,
drawings and tables in these Reports shall be provided in the main text from
where the respective references are made. All graphics in these Reports
shall be in interlaced GIF format unless otherwise agreed by EPD. The content
of the electronic copies of these Reports must be the same as the hard copies.
11.7.2
A dedicated web site shall be set up
and the EPD shall be notified in writing the internet address where the
environmental monitoring and project data is to be placed within six weeks
after the commencement of the Project. Appropriate environmental monitoring results,
submissions and performance test data and results shall be made available to
the public via this dedicated web site in the shortest time practicable and in
no event later than 2 weeks after the relevant environmental monitoring data
are collected or become available, unless otherwise agreed with the EPD.
11.7.3
The internet website shall enable user-friendly
public access to the monitoring data and project data including the EIA report
and the environmental permit(s) and project profile of the Project. The
internet website shall have features capable of: -
(a)
providing
access to all environmental monitoring data collected since the commencement of
work and all submissions under this permit;
(b)
searching by
date;
(c)
searching by
types of monitoring data; and
(d)
hyperlinks
to relevant monitoring data after searching or otherwise as agreed by EPD.
11.8.1
With
reference to the Event and Action Plan, when the environmental quality
performance limits are exceeded, the ET Leader shall immediately notify the
IC(E) and EPD, as appropriate. The notification
shall be followed up with advice to IC(E) and EPD on the results of the
investigation, proposed actions and success of the actions taken, with any
necessary follow-up proposals. A sample
template for the interim notifications is presented in Appendix C.