Reports shall be provided in both hard copy and electronic version upon agreeing the format with EPD. This would enable a transition from a paper/historic and reactive approach to an electronic/real time proactive approach. All the monitoring data should also be submitted on diskettes.
The following documents shall be submitted to CEDD for the EM&A:
• Inception Report:
• Environmental Monitoring and Audit Manual;
• Operations Manual;
• Reports on Dredging and Capping Operations;
• Monthly Progress Reports;
• Quarterly EM&A Reports;
• Annual Review Report;
• Annual Risk Assessment Report;
• Draft Final Report;
• Executive Summary Report; and
• Final Report.
Monthly Progress Reports will be required for the duration of the programme period and shall be submitted to CEDD by the 10th of each month. Each report shall contain:
• A list of the activities, tests, analyses and assessments performed in the month according to that detailed in the Monitoring and Audit Manual for the purpose of reporting any significant findings resulting from monitoring and audit activities;
• a list of outstanding activities, tests, analyses and assessments as well as the schedule for completing these outstanding items; and,
• a list of previously outstanding activities, tests, analyses and assessments that are completed in the month.
Quarterly EM&A Reports will be required for the duration of the programme period and shall be submitted within 60 days from the end of every quarterly monitoring period. Each report shall:
· confirm that all activities, tests, analyses, assessments etc. have been carried out as stated in this EM&A Manual;
· report on the auditor's findings on the field events and laboratory tests and analysis;
· report on any trends resulting from disposal, dredging and capping activities at the active facility.
An Annual Review Report shall be submitted within 30 days from availability of the test results for every yearly monitoring period. Each report shall:
· make a clear statement on the acceptability of environmental impacts by reference to the impact hypotheses;
· state how successful the monitoring programme has been in addressing the objectives of the Assignment;
· make recommendations for revisions to the monitoring programme and disposal operation, as necessary, to ensure that the objectives are fully met in a cost effective manner; and
· summarise the monitoring results to illustrate whether any change or trend resulting from the disposal, dredging and capping activities is detected or not.
A Risk Assessment Report shall be prepared within 30 days from availability of the test results for every yearly monitoring period. Each report shall address the risk to the human health and dolphin of eating seafood taken in the marine area around North Lantau area due to disposal of contaminated marine sediments in the active pits.
A Draft Final Report shall be prepared within 14 days of receipt of the final results of the EM&A programme. It shall address how each objective of the assignment has been met and should will included a final version of the EM&A Manual as an appendix.
A Final Report shall be prepared within 21 days of receipt of comments on the Draft Final Report.
An English and Chinese Executive Summary Report shall be prepared within 21 days of receipt of comments on the Draft Final Report. It should highlight any issues of concern and the acceptability of the dredging, backfilling and capping operations at the active pits.