Agreement No. CE 35/2006(CE)
Kai Tak Development Engineering Study
cum Design and Construction of Advance Works
– Investigation, Design and Construction
Kai
Tak Development
environmental
monitoring and audit manual
Contents
15.......... Site
Environmental Audit. 15-1
15.1 Site Inspections. 15-1
15.2 Compliance with Legal and Contractual Requirements. 15-1
15.3 Environmental Complaints. 15-2
15
Site Environmental
Audit
15.1
Site Inspections
15.1.1 Site inspection provides a direct
means to trigger and enforce specified environmental protection and pollution
control measures. These shall be undertaken regularly and routinely to
inspect construction activities in order to ensure that appropriate
environmental protection and pollution control mitigation measures are properly
implemented. The site inspection is one of the most effective tools to
enforce the environmental protection requirements at the works area.
15.1.2 The ET Leader shall be responsible
for formulating the environmental site inspection, the deficiency and remedial
action reporting system, and for carrying out the site inspection works.
The ET Leader shall submit a proposal for site inspection and deficiency and
remedial action reporting procedures to the Contractor for agreement, and to
the ER for approval. The ET’s proposal for rectification would be made
known to the IEC.
15.1.3 Regular site inspections shall be
carried out at least once per week. The areas of inspection shall not be
limited to the environmental situation and the pollution control and mitigation
measures within the site, it should also review the environmental situation
outside the works area which is likely to be affected directly or indirectly by
the site activities. The ET shall make reference to the following
information in conducting the inspection:
·
The EIA and EM&A recommendations on environmental protection and
pollution control mitigation measures;
·
Ongoing results of the EM&A program;
·
Works progress and programme;
·
Individual works methodology proposals (which shall include proposal on
associated pollution control measures);
·
Contract specifications on environmental protection and pollution
prevention control;
·
Relevant environmental protection and pollution control laws;
·
Previous site inspection results undertaken by the ET and others.
15.1.4 The Contractor shall keep the ET
Leader updated with all relevant information on the construction contract
necessary for him/her to carry out the site inspections. Inspection
results and associated recommendations for improvements to the environmental
protection and pollution control works shall be submitted to the IEC and the
Contractor within 24 hours for reference and for taking immediate remedial
action. The Contractor shall follow the procedures and time-frame
stipulated in the environmental site inspection, and the deficiency and
remedial action reporting system formulated by the ET Leader, to report on any
remedial measures subsequent to the site inspections.
15.1.5 The ET shall also carry out ad hoc
site inspections if significant environmental problems are identified.
Inspections may also be required subsequent to receipt of an environmental
complaint, or as part of the investigation work, as specified in the Event and
Action Plan for environmental monitoring and audit.
15.2
Compliance with Legal and Contractual
Requirements
15.2.1 There are contractual environmental
protection and pollution control requirements as well as environmental
protection and pollution control laws in Hong Kong
with which construction activities must comply.
15.2.2 In order that the works are in compliance
with the contractual requirements, all works method statements submitted by the
Contractor to the ER for approval shall be sent to the ET Leader for vetting to
see whether sufficient environmental protection and pollution control measures
have been included. The implementation schedule of mitigation measures is
summarised in Appendix
A.
15.2.3 The ET Leader shall also review the
progress and programme of the works to check that relevant environmental laws
have not been violated, and that any foreseeable potential for violating laws
can be prevented.
15.2.4 The Contractor shall regularly copy
relevant documents to the ET Leader so that works checking could be carried out
effectively. The document shall at least include the updated Works
Progress Reports, updated Works Programme, any application letters for
different licence / permits under the environmental protection laws, and copies
of all valid licences / permits. The site diary shall also be available
for the ET Leader's inspection upon his/her request.
15.2.5 After reviewing the documentation,
the ET Leader shall advise the Contractor of any non-compliance with
contractual and legislative requirements on environmental protection and
pollution control for them to take follow-up actions. If the ET Leader's
review concludes that the current status on licence / permit application and
any environmental protection and pollution control preparation works may result
in potential violation of environmental protection and pollution control
requirements, he/she shall also advise the Contractor accordingly.
15.2.6 Upon receipt of the advice, the
Contractor shall undertake immediate action to remedy the situation. The
ER shall follow up to ensure that appropriate action has been taken in order to
satisfy contractual and legal requirements.
15.3
Environmental Complaints
15.3.1 Complaints shall be referred to the
ET Leader for action. The ET Leader shall undertake the following
procedures upon receipt of any complaint:
(i)
Log complaint and date
of receipt onto the complaint database and inform the IEC immediately;
(ii)
Investigate the
complaint to determine its validity, and assess whether the source of the
problem is due to works activities;
(iii)
Identify mitigation
measures in consultation with the IEC if a complaint is valid and due to works;
(iv)
Advise the Contractor
if mitigation measures are required;
(v)
Review the Contractor's
response to identified mitigation measures, and the updated situation;
(vi)
If the complaint is
transferred from EPD, submit interim report to EPD on status of the complaint
investigation and follow-up action within the time frame assigned by EPD;
(vii)
Undertake additional
monitoring and audit to verify the situation if necessary, and review that
circumstances leading to the complaint do not recur;
(viii)
Report investigation
results and subsequent actions to complainant (if the source of complaint is
identified through EPD, the results should be reported within the timeframe
assigned by EPD);
(ix)
Record the complaint,
investigation, the subsequent actions and the results in the monthly EM&A
reports.
15.3.2 A flow chart of the complaint
response procedures is shown in Figure
15.1.