7.1.1.1
Site inspections should be conducted regularly to ensure
that appropriate environmental protection and pollution control mitigation
measures are properly implemented for the construction works activities
associated with the EMSD Hong Kong Workshop Project, as they are one of the
most effective tools to enforce the environmental protection requirements at
the works sites and works areas.
7.1.1.2
Regular site inspections should be carried out and led by
the Engineer and attended by the Contractor and ET at least once every week. The areas of inspection should not be
limited to the environmental conditions and pollution control and mitigation
measures within the works sites and works areas. Instead, it should also review the
environmental conditions of locations that are beyond the boundary of the works
sites and works areas likely to be affected directly or indirectly by the construction
site activities. During the
inspection, the following information should be referred to:
·
The EIA and EM&A recommendations on the environmental
protection and pollution control mitigation measures;
·
Ongoing results of the EM&A programme;
·
The works progress and programme;
·
Proposals of individual works methodologies (which should
include the proposal of the associated pollution control measures);
·
Contract specifications on environmental protection and
pollution prevention control;
·
The relevant environmental protection and pollution control legislation;
and
·
Previous site inspection findings undertaken by the ET and/or
others.
7.1.1.3
The Contractor should keep the Engineer and ET updated with
all the relevant environmental related information on the construction contract
to carry out the site inspections. The
inspection findings and associated recommendations for improvements to the
environmental protection and pollution control and outcome of the improvement
should be recorded and followed up by the Contractor in an agreed time-frame.
7.1.1.4
The Engineer, ET and Contractor should also carry out ad hoc site inspections if significant
environmental problems are identified.
Inspections may also be required subsequent to the receipt of
environmental complaints, or as part of the investigation work, as specified in
the Event and Action Plans for the EM&A programme.
7.2 Compliance with Statutory and Contractual Requirements
7.2.1.1
There are contractual requirements and legislation in
7.2.1.2
To ensure the works are in compliance with the contractual
requirements, all method statements of major works should be submitted by the
Contractor to the Engineer for approval and to the ET for vetting so as to ensure
whether sufficient environmental protection and pollution control measures have
been incorporated. The EMIS is included
in Appendix 1.1.
7.2.1.3
The Engineer and ET should also review the progress and
programme of the construction works in order to check that the relevant
environmental legislation has not been violated and that any foreseeable
potential for violating laws can be prevented.
7.2.1.4
The Contractor should provide the update of the relevant
documents to the Engineer and ET, so that the checking can be carried out in
good time. Such documents should at
least include the updated works progress reports, works programme, application
letters for environmental licenses / permits, and all valid licenses/permits. The Contractor’s site diary and
environmental records should also be available for inspection by the relevant
parties.
7.2.1.5
The Engineer and ET should advise the Contractor of any
non-compliance with the contractual and legislative requirements on the environmental
protection and pollution control so that they can timely take the follow-up
action as appropriate. If it would
still be insufficient to comply with the environmental protection and pollution
control requirements, The Engineer and ET should provide further advice to the
Contractor to take remedial action to resolve the problems.
7.2.1.6
Upon the receipt of such advice, the Contractor should
undertake the immediate action to remedy the situation. The Engineer should follow up to ensure
that appropriate action has been taken in order to satisfy the contractual and
legal requirements.
7.3.1.1
Complaints should be referred to the ET for action, who should
undertake the following procedures upon the receipt of complaints:
·
To log the complaints and dates of receipt onto the
complaint database to be kept by the Contractor and inform the Engineer, ET and
IEC immediately;
·
To investigate with the Engineer and Contractor the
complaints to determine their validity, and assess whether the source of the
problems is due to the construction works activities;
·
To identify the mitigation measures if the complaints are
valid and due to the construction works of the EMSD Hong Kong Workshop Project;
·
To advise the Contractor if mitigation measures are
required;
·
To review the Contractor’s responses to the identified
mitigation measures, and the updated situation;
·
To undertake the additional monitoring and audit in order to
verify the situation if necessary, and review that the circumstances leading to
the complaints would not recur;
·
If the complaint is referred by the EPD, to submit interim
report to the EPD on the status of the complaint investigations and follow-up
action within the time frame assigned by the EPD; and
·
To record the complaints, investigations, subsequent action
and findings in the monthly EM&A reports.
7.3.1.2
During the complaint investigation, the Contractor and Engineer
should coordinate with the ET to provide all the necessary information and assistance
for the completion of the investigation.
If mitigation measures are identified to be required, the Contractor
should promptly implement such measures and the Engineer should ensure that the
measures have been carried out properly.
A flow chart of the complaint response procedures is shown in Appendix 7.1.