8.1.1
The EM&A reporting shall be carried out in
paper-based plus electronic submission upon agreeing the format with the ER and
EPD.
8.1.2
Types
of reports that the ET Leader shall prepare and submit include monthly EM&A
report, quarterly EM&A summary report and final EM&A review
report. In accordance with Annex 21
of the EIAO-TM, a copy of the monthly, quarterly summary and final review
EM&A reports shall be made available to the Director of Environmental
Protection (DEP).
8.2
Electronic Reporting of EM&A Information
8.2.1
To
facilitate public inspection of the various EM&A reports via the EIAO
internet website and at the EIAO Register Office, electronic copies of these
reports shall be prepared in Hyper Text Markup Language (HTML) (version 4.0 or
later) and in Portable Document Format (PDF version 4.0 or later), unless
otherwise agreed by EPD and shall be submitted at the same time as the
hardcopies. For the HTML version, a
content page capable of providing hyperlink to each section and
sub-section of these reports shall be included at the beginning of the
document. Hyperlinks to all
figures, drawings and tables in these reports shall be provided in the main
text from where the respective references are made. The content of the electronic copies of these
reports must be the same as the hard copies.
8.3.1
The
results and findings of all EM&A work required in this Manual shall be
recorded in the monthly EM&A reports prepared by the ET Leader. The EM&A report shall be prepared
and submitted within 10 working days at the end of each reporting month, with
the first report due the month after construction commences. Each monthly EM&A report shall be
submitted to the following parties: the Contractor, the IEC, the ER and
EPD. Before submission of the first
EM&A report, the ET Leader shall liaise with the parties on the required
number of copies and format of the monthly reports in both hard copy and
electronic medium.
8.3.2
The
ET Leader shall review the number and location of monitoring stations and
parameters every six months, or on as needed basis, in order to cater for any
changes in the surrounding environment and the nature of works in progress.
8.4.1
The
first monthly EM&A report shall include at least but not be limited to the
following:
(i)
Executive summary (1-2 pages):
·
Complaint log;
·
Notifications of any summons and
successful prosecutions;
·
Reporting changes; and
·
Future key issues.
(ii)
Basic project information:
·
Project organisation including key
personnel contact names and telephone numbers;
·
Construction programme with fine
tuning of construction activities showing the inter-relationship with
environmental protection / mitigation measures for the month;
·
Management structure; and
·
Works undertaken during the month.
(iii)
Environmental status:
·
Works undertaken during the month
with illustrations; and
·
Drawings showing the project area,
any environmental sensitive receivers and the locations of the monitoring and
control stations (with co-ordinates of the monitoring locations);
·
Advice on the status of statutory
environmental compliance, the status of compliance with environmental permit
(EP) conditions under the EIA Ordinance, submission status under the EP and
implementation status of mitigation measures.
(iv)
A brief summary of EM&A requirements
including:
·
Environmental mitigation measures,
as recommended in the EIA report; and
·
Environmental requirements in
contract documents.
(v)
Implementation status:
·
Advice on the implementation status
of environmental protection and pollution control / mitigation measures, as
recommended in the EIA report, summarised in the updated implementation
schedule.
(vi)
Report on non-compliance, complaints,
notifications of summons and successful prosecutions:
·
Record of all complaints received
(written or verbal) for each media, including locations and nature of
complaints investigation, liaison and consultation undertaken, actions and
follow-up procedures taken, results and summary;
·
Record of all notification of
summons and successful prosecutions for breaches of current environmental
protection / pollution control legislations, including locations and nature of
the breaches, investigation, follow-up actions taken, results and summary;
·
Review of the reasons for and the
implications of non-compliance, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
·
Description of the actions taken in
the event of non-compliance and deficiency reporting and any follow-up
procedures related to earlier non-compliance.
(vii)
Others:
·
Compare and contrast the EM&A
data in the month with the EIA predictions and annotate with explanation for
any discrepancies;
·
An account of the future key issues
as reviewed from the works programme and work method statements;
·
Advice on the solid and liquid waste
management status during the month including waste generation and disposal
records; and
·
Comments including effectiveness of
the environmental management systems, practices, procedures, mitigation
measures, recommendations (for example, any improvement in the EM&A
programme) and conclusions.
8.5.1
Subsequent
monthly EM&A reports shall include the following:
(i)
Executive summary (1 - 2 pages):
·
Complaints log;
·
Notifications of any summons and
successful prosecutions;
·
Reporting changes; and
·
Future key issues.
(ii)
Environmental status:
·
Construction programme with fine
tuning of construction activities showing the inter-relationship with
environmental protection / mitigation measures for the month;
·
Works undertaken during the month
with illustrations including key personnel contact names and telephone numbers;
·
Drawing showing the project area,
any environmental sensitive receivers and the locations of the monitoring and
control stations; and
·
Advice on the status of statutory environmental
compliance, the status of compliance with environmental permit (EP) conditions
under the EIA Ordinance, submission status under the EP and implementation
status of mitigation measures.
(iii)
Implementation status:
·
Advice on the implementation status
of environmental protection and pollution control / mitigation measures, as
recommended in the EIA report, summarised in the updated implementation
schedule.
(iv)
Report on non-compliance, complaints, and
notifications of summons and successful prosecutions:
·
Record of all complaints received
(written or verbal) for each media, including locations and nature of
complaints investigation, liaison and consultation undertaken, actions and
follow-up procedures taken, results and summary;
·
Record of all notification of
summons and successful prosecutions for breaches of current environmental
protection / pollution control legislations, including locations and nature of
the breaches, investigation, follow-up actions taken, results and summary;
·
Review of the reasons for and the
implications of non-compliance, complaints, summons and prosecutions including
review of pollution sources and working procedures; and
·
Description of the actions taken in
the event of non-compliance and deficiency reporting and any follow-up procedures
related to earlier non-compliance.
(v)
Others:
·
Compare and contrast the EM&A
data in the month with the EIA predictions and annotate with explanation for
any discrepancies;
·
An account of the future key issues
as reviewed from the works programme and work method statements;
·
Advice on the solid and liquid waste
management status during the month including waste generation and disposal
records; and
·
Comments including effectiveness of
the environmental management systems, practices, procedures, mitigation measures,
recommendations (for example, any improvement in the EM&A programme) and
conclusions.
(vi)
Appendix
·
Site audit schedule for the present
and next reporting period;
·
Cumulative statistics on complaints,
notifications of summons and successful prosecutions;
·
Outstanding issues and deficiencies.
8.6
Quarterly EM&A Summary Reports
8.6.1
A
quarterly EM&A summary report of around five pages shall be produced and
shall contain at least the following information. Apart from these, the first quarterly summary
report should also confirm that the monitoring work is proving effective and
that it is generating data with the necessary statistical power to
categorically identify or confirm the absence of impact attributable to the
works.
(i)
Executive summary (1 - 2 pages);
(ii)
Basic project information including a synopsis
of the project organisation, programme, contacts of key management, and a
synopsis of works undertaken during the quarter;
(iii)
A brief summary of EM&A requirements
including:
·
Environmental mitigation measures,
as recommended in the EIA report.
(iv)
Advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the EIA report, summarised in the updated implementation
schedule;
(v)
Drawings showing the project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations;
(vi)
Advice on the solid and liquid waste
management status during the quarter including waste generation and disposal
records;
(vii)
Compare and contrast the EM&A data in the
month with the EIA predictions and annotate with explanation for any
discrepancies;
(viii)
A brief review of the reasons for and the
implications of non-compliance, including a review of pollution sources and working
procedures;
(ix)
A summary description of the actions taken in
the event of non-compliance and any follow-up procedures related to earlier
non-compliance;
(x)
A summarised record of all complaints received
(written or verbal) for each media, liaison and consultation undertaken,
actions and follow-up procedures taken;
(xi)
A summary record of notifications of summons
and successful prosecutions for breaches of the current environmental
protection / pollution control legislations, locations and nature of the
breaches, investigation, follow-up actions taken and results;
(xii)
Comments (for examples, a review of the
effectiveness and efficiency of the mitigation measures and the performance of
the environmental management system, that is, of the overall EM&A
programme); recommendations (for example, any improvement in the EM&A
programme) and conclusions for the quarter; and
(xiii) Proponents'
contacts and any hotline telephone number for the public to make enquiries.
8.7.1
The
EM&A program shall be terminated upon completion of those construction
activities that have the potential to result in a significant environmental
impact.
8.7.2
Prior
to the proposed termination, it may be advisable to consult relevant local
communities. The proposed termination
should only be implemented after the proposal has been endorsed by the IEC, the
Engineer and the Project Proponent followed by final approval from the Director
of Environmental Protection.
8.7.3
The
final EM&A report should contain at least the following information:
(i)
Executive summary (1 - 2 pages);
(ii)
Basic project information including a synopsis
of the project organisation, contacts of key management, and a synopsis of work
undertaken during the course of the Project or past twelve months;
(iii)
A brief summary of EM&A requirements
including:
·
Environmental mitigation measures,
as recommended in the EIA report.
(iv)
Advice on the implementation status of
environmental protection and pollution control / mitigation measures, as
recommended in the EIA report, summarised in the updated implementation status
proformas;
(v)
Drawings showing the project area, any
environmental sensitive receivers and the locations of the monitoring and
control stations;
(vi)
Provide clear-cut decisions on the
environmental acceptability of the Project with reference to the specific
impact hypothesis;
(vii)
Advice on the solid and liquid waste
management status including waste generation and disposal records;
(viii)
A brief review of the reasons for and the
implications of non-compliance including review of pollution sources and
working procedures;
(ix)
A summary description of the actions taken in
the event of non-compliance and any follow-up procedures related to earlier
non-compliance;
(x)
A summary record of all complaints received
(written or verbal) for each media, liaison and consultation undertaken,
actions and follow-up procedures taken;
(xi)
Review monitoring methodology adopted and with
the benefit of hindsight, comment on its effectiveness (including cost
effectiveness);
(xii)
A summary record of notifications of summons and
successful prosecutions for breaches of the current environmental
protection/pollution control legislations, locations and nature of breaches,
investigation, follow-up actions taken and results;
(xiii) Review
the practicality and effectiveness of the EIA process and EM&A programme
(for examples, a review of the effectiveness and efficiency of the mitigation
measures and the performance of the environmental management system, that is,
of the overall EM&A programme), recommendations (for example, any improvement
in the EM&A programme); and
(xiv) A
conclusion to state the return of ambient and / or the predicted scenario as
per EIA findings.
8.8.1
No
site-based documents (such as monitoring field records, laboratory analysis
records, site inspection forms, etc.) are required to be included in the
monthly EM&A reports. However,
any such document shall be well kept by the ET Leader and be ready for
inspection upon request. All
relevant information shall be clearly and systematically recorded in the
document. Monitoring data shall
also be recorded in electronic format, and the software copy must be available
upon request. Data format shall be
agreed with EPD. All documents and
data shall be kept for at least one year following completion of the
construction contract.