11.1.1.1
The following reporting requirement are
based upon a paper-documented approach.
However, the same information shall be provided in an electronic medium
upon agreeing the format with the ER and EPD.
11.2.1
First Monthly EM&A
Report
11.2.1.1
The First Monthly EM&A Report shall include
at least, but not be limited to, the following information:
·
Executive Summary
(1-2 pages):
-
Complaint log;
-
Notification of
any summons and successful prosecutions;
-
Reporting
changes; and
-
Future key
issues.
·
Basic project
information:
-
The project organisation including key personnel contact names and
telephone numbers;
-
The construction programme;
-
The management structure; and
-
Works undertaken during the reporting month.
·
Environmental
status:
-
Advice on the status of statutory environmental compliance, such as the status of compliance with the
environmental permit (EP) conditions under the EIAO, schedule and progress of
any submissions as required under the EP application of Construction Noise
Permit (CNP), Waste Water Discharge License in accordance to Water Pollution
Control Ordinance (WPCO), C&D Waste Disposal, Chemical Waste Disposal
License, etc;
-
Advice on the status of the implementation of mitigation measures, etc.;
-
Works undertaken during the reporting month with illustrations (e.g.
location of works, etc); and
-
Drawings showing the project area, environmental sensitive receivers.
·
Implementation
status:
-
Advice on the implementation status of environmental protection and
pollution control/mitigation measures as recommended in the EIA Report,
summarised in the updated implementation schedule.
·
The report on the
non-compliances, complaints, notifications of summons and status of
prosecutions:
-
Records of all complaints received (written or verbal), including
locations and nature of complaints investigation, liaison and consultation
undertaken, actions and follow-up procedures taken, results and summary;
-
Records of all notification of summons and successful prosecutions for
breaches of current environmental protection / pollution control legislation,
including locations and nature of the breaches, investigation, follow-up
actions taken, results and summary;
-
The review of the reasons for and implications of non-compliances,
complaints, summons and prosecutions including the review of pollution sources
and working procedures; and
-
Descriptions of the actions taken in the event of non-compliances and
deficiency reporting and any follow-up procedures related to the earlier
non-compliances.
·
Summary of Site Audit/ Inspection:
-
Records the dates and time of the site audit/ inspection, and any
environmental problems observed;
-
Record the details of personnel involved; and
-
Descriptions of the mitigation measures/ action plans taken if
environmental problems are identified during the audit/ inspection.
·
Others:
-
An account of the future key issues as reviewed from the works programme
and work method statements;
-
Advice on the solid and liquid waste management status; and
-
Comments (e.g. the effectiveness and efficiency of mitigation measures),
recommendations (e.g. any improvement in the EM&A programme) and
conclusions.
11.2.2
Subsequent Monthly EM&A
Reports
11.2.2.1
The subsequent monthly EM&A Reports
during the construction phase shall include the following information:
·
Executive Summary
(1-2 pages):
-
Complaint log;
-
Notifications of any summons and successful prosecutions;
-
Reporting changes; and
-
Future key issues.
·
Basic project
information:
-
The project organisation including key personnel contact names and
telephone numbers;
-
The construction programme;
-
The management structure; and
-
Works undertaken during the reporting month.
·
Environmental
status:
-
Advice on the status of statutory environmental compliance, including the
status of compliance with the environmental permit (EP) conditions under the
EIAO, schedule and progress of any submissions as required under the EP application
of Construction Noise Permit (CNP), Waste Water Discharge License in accordance
to Water Pollution Control Ordinance (WPCO), C&D Waste Disposal, Chemical
Waste Disposal License etc;
-
Works undertaken during the reporting month with illustrations (such as
location of works, etc); and
-
Drawing showing the project area, environmental sensitive receivers.
·
Implementation
status:
-
Advice on the implementation status of environmental protection and
pollution control / mitigation measures as recommended in the EIA Report,
summarised in the updated implementation schedule.
·
The report on
non-compliances, complaints, notifications of summons and status of
prosecutions:
-
Records of all complaints received (written or verbal), including the
locations and nature of complaints investigation, liaison and consultation
undertaken, actions and follow-up procedures taken, results and summary;
-
Records of all notification of summons and successful prosecutions for
breaches of current environmental protection/pollution control legislation,
including locations and nature of the breaches, investigation, follow-up
actions taken, results and summary;
-
The review of the reasons for and implications of non-compliances,
complaints, summons and prosecutions including review of pollution sources and
working procedures; and
-
Descriptions of the actions taken in the event of non-compliance and
deficiency reporting and any follow-up procedures related to the earlier
non-compliances.
·
Summary of Site Audit/ Inspection:
-
Records the dates and time of the site audit/ inspection, and any
environmental problems observed;
-
Record the details of personnel involved; and
-
Descriptions of the mitigation measures/ action plans taken if
environmental problems are identified during the audit/ inspection.
·
Others:
-
An account of the future key issues as reviewed from the works programme
and work method statements;
-
Advice on the solid and liquid waste management status;
-
Comments (e.g. the effectiveness and efficiency of the mitigation
measures), recommendations (e.g. any improvement in the EM&A programme) and
conclusions;
-
Ad-hoc audits carried out.
·
Appendices:
-
Cumulative statistics on complaints, notifications of summons and successful
prosecutions; and
-
Outstanding issues and deficiencies.
11.2.3
Final EM&A Review
Report
11.2.3.1
The EM&A programme shall be terminated
upon the completion of the construction activities that have the potential to
cause significant environmental impacts.
11.2.3.2
Prior to the proposed termination, it may
be advisable to consult the relevant local communities. The proposed termination shall only be
implemented after the proposal has been endorsed by the IEC, Engineer/ER and
Project Proponent, followed by the approval from the Director of Environmental
Protection. The following factors also need to be considered before the
termination of the EM&A Programme:
·
Completion of
construction activities and insignificant environmental impacts of the
remaining outstanding construction works; and
·
No outstanding environmental
complaint and prosecution involved.
11.2.3.3 The ET shall prepare and submit the Final EM&A Report within 14 working days after approval of termination of EM&A programme has been granted. The completion of the construction activities that have the potential to cause significant environmental impacts. The Final EM&A Report shall contain at least the following information:
·
Executive summary
(1 - 2 pages);
·
Drawings showing
the project area, environmental sensitive receivers;
·
The basic project
information including a synopsis of the project organisation, contacts of key
management, and a synopsis of works undertaken during the course of the project
or past twelve months;
·
A brief summary
of EM&A requirements including:
-
Environmental mitigation measures implemented as recommended in the EIA
Report; and
-
Environmental impact hypotheses tested.
·
A summary of the
implementation status of environmental protection and pollution control /
mitigation measures, as recommended in the EIA Report, summarised in the
updated environmental mitigation implementation schedule;
·
A summary of the
site audit/inspection carried out, including a summary of observations and
follow up actions taken;
·
A review of the
reasons for and implications of non-compliances including the review of
pollution sources and working procedures as appropriate;
·
A description of
the action taken in the event of non-compliances;
·
A summary record
of all complaints received (written or verbal), liaison and consultation
undertaken, action and follow-up procedures taken;
·
A summary record
of the notifications of summons and successful prosecutions for breaches of the
current environmental protection / pollution control legislation, locations and
nature of the breaches, follow-up investigation taken and results;
·
Comments (e.g. a
review of the effectiveness and efficiency of the mitigation measures and of
the performance of the environmental management system, i.e., of the overall
EM&A programme); and
·
Recommendations
and conclusions (e.g. a review of the success of the overall EM&A programme
to cost-effectively identify deterioration and to initiate prompt effective
mitigation action when necessary).