· determination of the Action and Limit Levels for each monitoring parameter and statistical analysis of the baseline data, the analysis shall conclude if there is any significant difference between control and impact stations for the parameters monitored;

· revisions for inclusion in the EM&A Manual; and

· comments and conclusions.

12.2 Monthly EM&A Reports

12.2.1 The results and finding of all EM&A work required in the EM&A programme shall be recorded in the monthly EM&A reports. The monthly EM&A report shall be prepared by the ET Leader and endorsed by the IEC and submitted within 10 working days of the end of each reporting month, the first report will be submitted in the month after construction works commence. Copies of each monthly EM&A report shall be submitted to each of the relevant parties: the Contractor, the IEC, the ER, DSD and EPD, and the electronic copy shall be prepared in HTML or PDF format. The ET Leader should liaise with the relevant parties on the exact number of copies and format of the monthly reports in both hard copy and electronic medium requirement prior to submission.

12.2.2 The first monthly EM&A report shall be included at least the following:

· 1-2 pages executive summary;

a) Breaches of Action and Limit Levels;

b) Complaint Log;

c) Notifications of any summons and successful prosecutions;

d) Reporting Changes;

· Basic Project Information;

e) Project organisation including key personnel contact names and telephone numbers;

f) Construction Programme;

g) Management structure; and

h) Works undertaken during the month;

· Environmental Status;

a) Works undertaken during the month with illustrations (such as location of works); and

b) Drawing showing the project area, the locations of the monitoring and control stations and any environmental sensitive receivers

· Summary of EM&A requirements

a) All monitoring parameters;

b) Environmental quality performance limits (Action and Limit levels);

c) Event-Action Plans;

d) Environmental mitigation measures, as recommended in the EIA Report;

e) Environmental requirements in contract documents;

· Implementation Status - Advise on the implementation status of environmental protection and pollution control/mitigation measures including measures for ecological and visual impacts, as recommended in the EIA Report

· Monitoring Results (in both hard and CD copies) together with the following information:

a) Monitoring methodology;

b) Name of laboratory and types of equipment used and calibration details;

c) Parameters monitored;

d) Monitoring locations and depth;

e) Monitoring date, time, frequency, and duration;

f) Weather conditions during the period;

g) Graphical plots of the monitored parameters in the month annotated against;

h) Major activities being carried out on site during the period;

i) Weather conditions that may affect the results;

j) Any other factors which might affect the monitoring results; and

k) Quality Assurance/Quality Control results and detection limits.

· Report on Non-compliance, Complaints, Notifications of Summons and Successful Prosecutions

a) Record of all noncompliance (exceedances) of the environmental quality performance limits (Action and Limit levels);

b) Record of all complaints received (written or verbal) for each media, including locations and nature of complaints investigation, liaison and consultation undertaken, actions and follow-up procedures taken, results and summary;

c) Record of all notifications of summons and successful prosecutions for breaches of the current environmental protection/pollution control legislations, including locations and nature of the breaches, investigation, follow-up actions taken, results and summary;

d) Review of the reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures;

e) Description of the actions taken in the event of noncompliance and deficiency reporting and any follow-up procedures related to earlier noncompliance;

· Other

a) An account of the future key issues as reviewed from the works programme and work method statements;

b) Report and advise on the waste management status; and

c) Upcoming monitoring schedule and complaint log summarizing the EM&A of the period.

12.2.3 The subsequent EM&A reports shall include the following:

· 1-2 pages executive summary;

a) Breaches of Action and Limit Levels;

b) Complaint Log;

c) Notifications of any summons and successful prosecutions;

d) Reporting Changes;

· Basic Project Information;

a) Project organisation including key personnel contact names and telephone numbers;

b) Construction Programme;

c) Management structure; and

d) Works undertaken during the month;

· Environmental Status;

a) Works undertaken during the month with illustrations (such as location of works); and

b) Drawing showing the project area, the locations of the monitoring and control stations

· Monitoring Results (in both hard and CD copies) together with the following information:

a) Monitoring methodology;

b) Name of laboratory and types of equipment used and calibration details;

c) Parameters monitored;

d) Monitoring locations and depth;

e) Monitoring date, time, frequency, and duration;

f) Weather conditions during the period;

g) Graphical plots of the monitored parameters in the month annotated against;

h) Major activities being carried out on site during the period;

i) Weather conditions that may affect the results;

j) Any other factors which might affect the monitoring results; and

k) Quality Assurance/Quality Control results and detection limits.

· Report on Non-compliance, Complaints, Notifications of Summons and Successful Prosecutions

a) Record of all noncompliance (exceedances) of the environmental quality performance limits (Action and Limit levels);

d) Review of the reasons for and the implications of non-compliance, complaints, summons and prosecutions including review of pollution sources and working procedures;

e) Description of the actions taken in the event of noncompliance and deficiency reporting and any follow-up procedures related to earlier noncompliance;

· Other

a) An account of the future key issues as reviewed from the works programme and work method statements;

b) Report and advise on the waste management status; and

c) Upcoming monitoring schedule and complaint log summarizing the EM&A of the period.

· Appendix

a) Action / Limit Levels;

b) Graphical plot of monitored parameters over the past four reporting period with major activities being carried out on site during the period, weather condition during the period and other factor which might affect the monitoring results.

c) Monitoring schedule for the present and next reporting month;

d) Cumulative complaints statistics, notifications of summons and successful prosecutions;

e) Details of complaints, outstanding issues and deficiencies.

f) Outstanding issues and deficiencies

12.3 Quarter EM&A Summary Report

12.3.1 The Quarter Summary EM&A Report shall contain at least the following information. Apart from these, the first quarterly summary report should also confirm that the monitoring work is proving effective and that it is generating data with the necessary statistical power to categorically identify or confirm the absence of impact attributable to the works

· executive summary;

· basic project information including a synopsis of the project organization contacts of key management, and a synopsis of work undertaken during the course of the project or past twelve months;

· a brief summary of EM&A requirements including:

a) environmental mitigation measures, as recommended in the EIA Report;

b) environmental impact hypotheses tested;

c) Action/Limit Levels;

d) all monitoring parameters; and

e) Event Action Plans.

· a summary of the implementation status of environmental protection and pollution control/mitigation measures as recommended in the EIA report summarized in the updated implementation schedule;

· drawings showing the proposed Project Site, any environmental sensitive receivers and the locations of the monitoring and control stations;

· graphical plots and the statistical analysis of the trends of monitored parameters over the course of the project for all monitoring stations against;

a) the major activities being carried out on site during the period;

b) weather conditions during the period; and

c) any other factors which might affect the monitoring results

· advise on the solid and liquid waste management status;

· a summary of non-compliance (exceedances) of the environmental quality performance limits (Action/Limit Levels);

· a review of the reasons for and the implications of non-compliance including review of pollution sources and working procedures as appropriate;

· where measurement of suspended solids is required, an quarterly assessment of construction impacts on suspended solids at the project site, including, but not limited to, a comparison of the difference between the quarterly mean and 1.3 times of the ambient mean, which is defined as 30% increase of the baseline data or EPD data, of the related parameters by using appropriate statistical procedures. Suggestion of appropriate mitigation measures if the quarterly assessment analytical results demonstrate that the quarterly mean is significantly higher than the 1.3 on water quality times of the ambient mean (p < 0.05)

· a description of the actions taken in the event of non-compliance and any follow-up procedures related to earlier non-compliance;

· a summary record of all complaints received (written or verbal) for each media liaison and consultation undertaken, action and follow-up procedures taken;

· a summary record of notifications of summons and successful prosecutions for breathes of the current environmental protection/pollution control legislations including locations and nature of the breaches, investigation, follow-up actions taken and results;

· a review of the validity of EIA report predictions and identification of shortcomings in EIA report recommendations;

· a review of the effectiveness and efficiency of the mitigation measures;

· a review of success of the EM&A programme to cost effectively identify deterioration and to initiate prompt effective mitigation action when necessary; and,

· a conclusion on the environmental acceptability of the project.

12.4 Final EM&A Summary Report

12.4.1 The Final Summary EM&A Report shall contain at least the following information:

· executive summary (1-2 pages);