A Guide to Corporate Environmental Performance Reporting - Chapter 2
There are many ways to develop an environmental performance report. An organization has the flexibility to choose the best ways to serve its own needs. Below are some basic considerations that the top management of an organization could attend to before writing the report :
A well-defined set of objectives is the essential key to produce a quality environmental performance report with clear focus. The following are good examples taken from a pool of well-written reports with appropriate adaptations :
The organization might need to appoint a person to coordinate the collection and consolidation of data or information in producing the report. Depending on the size and complexity of the organization, this person might need a small team of key staff from major work areas within the organization who would contribute their own share of information input.
There are many potential readers, such as :
Having identified the target audiences, the organization may need to consider the expectations of the report readers in deciding what to report, and possibly in setting objectives and targets. The management of the organization can obtain views through any available formal and informal channels.
The organization can choose to publish the report as either :
Multi-media techniques such as websites can be employed in addition to printing hard copies of the report.
The style of the environmental performance report largely depends on who are the identified key target audiences. A journalistic style will appeal more to the general public whereas a business-like technical report will suit a more informed audience. As a general rule, the report should be :
Organizations are recommended to produce environmental performance reports annually. The reports can be published during the calendar year that follows the calendar year being reported on. If an environmental performance report is to be published as a chapter or a section of the organization's annual report, their production schedules would need to be well synchronized.